Benefits of Business Process Mapping – The Best

There are several benefits of Business Process Mapping which is a powerful tool used to visually document the steps in a current process from beginning to the end. It identifies people involved, their roles, inputs, available controls, and outputs. Mapping sets a baseline to the current state of a business from which improvement initiatives can be identified.

Uses of Business Process Mapping

  • Provide a high-level business overview
  • Preparation for business audits
  • Preparation as part of exit strategies for sale of a business
  • Prior to any process automation initiatives
  • Provide understanding of the effects of a proposed business change
  • Cost reductions

Processes to Map

Consider these following areas:

  • Processes that are high volume or cost
  • Customer problems traced to the journey and poor experience
  • Processes that have identifiable issues
  • Process that significant manual intervention
  • Plan to automate some processes

What are the Benefits of Business Process Mapping?

Mapping requires time, effort, and skill but the benefits of the improved process are significant. Eight major benefits are discussed in this article.

Visualization

A picture they say is worth a thousand words and a well-documented process map is no exception (see infographic below).. It visually identifies how the existing process is being executed by understanding inputs and outputs with the view of making improvements.

Once an existing process is mapped, it can be analyzed for bottlenecks and inefficiencies. Improvements can be by simplifying, streamlining, optimizing, or re-engineering.

Once an existing process is mapped, it is analyzed for bottlenecks and inefficiencies prior to improvements being made.

Communication

Details of a process are easier to communicate. Mapping makes narrative text easier to understand through visualization, and help to improve execution and collaboration within internal teams, departments, external stakeholders or with contractors

Benefits of Business Process MappingProcess Standardization

Benefits of Process Mapping
Infographic – Benefits of Process Mapping

A process can be standardized by documenting it through mapping such that it can always be performed in the same series of steps to improve efficiency and reduce confusion created by ambiguity. Standardized processes perform more consistently

Compliance

Process mapping ensures that the business complies not only with regulations, standards, codes, and industry best practices, but also necessary operational corporate requirements put in place by the organization.

Gap Analysis Audit

Internal audits of processes can be cumbersome and disruptive to the business.  Mapping, on the other hand simplifies internal auditing of processes and helps identify gaps where there are opportunities for improvement.

Process Re-engineering

Many businesses use business process mapping to analyze processes and metrics as part of reengineering an entire  process from start to finish, or to improve certain steps.

Continuous Improvement

Periodic mapping provides routine assessment and the opportunity for continuous improvement of processes.

Employee Training

Mapping provides a standard document which can be used for training. Because of the ease of comprehension of this document, it is easier to train employees faster.

Conclusion

Eight benefits of business process mapping are discussed in this article, all which improve the performance of processes. Skilled practitioners can get these initiatives done right. BCINC Canada will assist your company. Call us or schedule a no obligation consultation with us. For Assistance:

Reference

IBM. Visualize Processes https://www.ibm.com/cloud/process-mapping

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